• Contact Info
+32 (0) 2 62 60 72 7
+32 (0) 4 95 12 96 01
31 Rue Wiertz
B-1050 Brusselles Belgium

Call for Office Assistant (CLOSED)

CLOSED CALL

 

FYEG is opening a vacancy of OFFICE ASSISTANT. This is a paid part-time position starting from 15th of November, or earlier, in our Brussels office.

Location: Rue Wiertz 31, 1050 Brussels, Belgium

Working time: 19 hours / week, flexible working hours

Renumeration: 800 Euro gross / month + additional benefits worth 100 EUR per month

Contract type: contract for one year with a possibility of prolonging.

Role description:

The OFFICE ASSISTANT will be responsible for assisting in the financial management of FYEG's projects and daily administration. We are looking for a person who is well-organized, meticulous and capable of working with invoices, spreadsheets, and numbers. The Office Assistant will be reporting directly to Secretary General of FYEG and will work closely with FYEG's Treasurer and Project Manager.

Organisation description:

FYEG is an international NGO registered and operating under Belgian law. We are a dynamic youth organisation that unites Green youth movements, young Green activists and political organisations from all over Europe. We organize youth projects, summer camps, international trainings, conferences, campaigns for political change and serve as a youth lobbying organization and a platform for the exchange of ideas and knowledge. You can find more about FYEG at www.fyeg.org.

We are an equal opportunities employer with a strong commitment to transparency and inclusiveness. People from all backgrounds are encouraged to apply and we will strive to have a diverse and inclusive working environment. As this is a part-time position we also encourage students and people working part-time elsewhere to apply.

Requirements:

  • Basic experience in administrative or financial work,
  • Basic knowledge about Belgian administration and human resources systems,
  • Ability to work independently and good organization of one's work,
  • Attention to details, good ability to work on numbers and performing administrative tasks,
  • Strong spreadsheet skills,
  • Good computer skills and ability to use various software,
  • Fluency in English language,
  • Fluency in French language.

Skills that would be additional asset:

  • Knowledge of Belgian law, especially concerning labor law, NGOs and finances,
  • Knowledge of Green movement and Green politics,
  • Experience in managing finances of a non-governmental organization,
  • Additional language skills.

Responsibilities:

  • Preparing project financial documentation in cooperation with the Project Manager,
  • Collecting and archiving financial documents (bills, invoices, receipts),
  • Preparing invoices for third parties,
  • Preparing bank transfers and liaising with FYEG's bank,
  • Tracking all project expenses in financial spreadsheets,
  • Working on FYEG’s bookkeeping together with with FYEG's external accountant
  • Liaising with social security and insurance companies and agencies (Securex),
  • Assisting the Secretary General and Project Manager with various financial and administrative tasks.

Please apply by sending your CV and short cover letter (explaining your experience and interest in this position) in one PDF document to office@fyeg.org by CLOSED CALL (midnight CET) with the subject “Office Assistant application”. Selected candidates will be notified by 8th November.