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Call for Host Organisation: General Assembly 2023

DEADLINE: 1st October 2022 23:59 CET

 

Dear FYEG Member Organisations,

 

FYEG's Executive Committee is announcing a call for a host organisation for FYEG’s 2023 General Assembly (GA) scheduled for the second or third week of May 2023. The Executive Committee is planning to have a 3-Day General Assembly. 

 

We are very excited to work closely with the host Member Organisation to welcome FYEGers in 2023! This General Assembly will be the one before the EU Elections in 2024 and we will discuss our plans and priorities towards the campaign. Therefore, if you believe your MO has the capacity to host, we warmly encourage you to apply.

 

Please note we will continue to follow COVID-19 developments and restrictions to ensure the GA is a safe and inclusive event for all delegates and participants to attend.

 

FYEG strives for regional balance in the organisation of its events, including the GA. We will take into account the locations of previous in-person GAs: 2022 Karlsruhe, Germany; 2019 Istanbul, Turkey; 2018 Utrecht, the Netherlands; 2017 Madrid, Spain.

 

As the GA is FYEG’s most important event of the year it will be an amazing time and the chance to put forward creative proposals to welcome young greens from across Europe. It is a time-consuming effort of great responsibility, but also a rewarding effort full of learning and team-building opportunities with the full support of FYEG’s Executive Committee and Office.

 

If your organisation is interested in hosting the 2023 GA, we kindly ask you to submit a short application to help us decide on the best possible location. This application should contain:

 

  • The completed logistics questionnaire (see template here) for the proposed city of the event, with an overview of up to 3 affordable options for accommodation, meeting venue and catering as well as the basic info regarding international travel;
  • Co-funding possibilities from your organisation: we usually ask the host organisation to contribute around 10% of the total budget of the event (usually between 3.500 to 6.000 EUR depending on the affordability of the location). This can be done through the organisation’s own resources, in-kind contributions or the result of fundraising efforts. Note that FYEG will cover the majority of the expenses and can support the co-funding effort of the host organisation depending on the MO’s capacities.
  • An overview of the human resources of your organisation (paid staff and/or volunteers) that you are ready to invest in this event (including names and contact info): we will need the occasional support of at least 2 people from November to May to support the organisation of the event, possibly helping with research, contact or translation with service providers and local knowledge. Starting from April we will need more regular support and coordination to finalise the preparation of the event (support drafting local guide for participants, finalising the preparation of the event, etc.). During the duration of the event we will need the support of at least 3 people per day (support the logistics and contact with local service providers, support with technical equipment and microphone distribution during sessions, setting up and closing down the venue, support with registration desk, etc.) This gathering will last for approximately 3 days and will consist of the statutory meeting (the GA itself) and the Spring Conference. Please keep in mind that this is a long-term commitment as the preparations might require your local team’s attention at least 3 months prior to the event, therefore we ask that you confirm you have enough people who can remain committed for this period of time.
  • A short statement on behalf of your organisation, expressing the interest to be the host of the General Assembly 2023 and the commitment to take part in the entire planning and organisational process.  In your interest letter, please include information on the political motivations of your organisation to host the Young European Greens. Also please mention the political priorities of your organisation that could be suitable for the panels, debates and workshops that would take place in the scope of the General Assembly. (Please note that the final program of the GA and the Spring Conference is decided by the Executive Committee).

 

Please send all documents by the 1st October 2022 23:59 CET by e-mail to ozge.kara@fyeg.org. The decision regarding the selected location will be communicated by the end of October.

 

If hosting a General Assembly might be over your organisation’s capacities but you would still like to host a FYEG event, please check our call to host FYEG’s educational activities.

 

For any questions, please do not hesitate to contact us on the above listed e-mails.

 

Best wishes,

 

FYEG’s Executive Committee