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Call for Host Organization FYEG GA 2020

Call for host organisation of FYEG's General Assembly 2020

 

DEADLINE: 1st November 2019 23:59 CET

 

Dear FYEG Member Organisations,

FYEG's Executive Committee is announcing a call for a host organisation for FYEG’s 2020 General Assembly (GA) scheduled for May of 2020. We highly encourage our Member Organisations (MO) to apply!

Generally, the GA is to be hosted by a different MO every year, and FYEG strives for regional balance in the organisation of its events. Therefore, please take into consideration the list of the places of previous GAs: 2019 Istanbul, Turkey; 2018 Utrecht, the Netherlands; 2017 Madrid, Spain.

If your organisation is interested in hosting the next GA, we kindly ask you to submit a short application to help us decide on the best possible location. This application should contain:

  • An overview of the accommodation options: mainly youth hostels (or students dorms, cheap hotels or whatever that is affordable) including costs per night per person, breakfast and other meal options for about 100 people, other facilities that the places offer; whether the hostels are close to the meeting venue options; any other relevant aspects. Please be sure that this hostel is ready to host international groups;
  • An overview of the transportation options that the place offers: is it easily accessible by road, railway or airway? What are the average costs of travel from various regions of Europe? How many delegates will need a visa and what are the capacities of the MO to assist in this process?
  • The availability of a meeting venue suitable for around 100 participants. Can your organisation provide such a space; or if it has to be booked, what are the costs?
  • Co-funding possibilities (which can be the organisation’s own resources or the result of fundraising efforts - note that FYEG will cover the majority of the expenses of organising the GA)
  • Ideas for political actions before, during or after the GA (not obligatory, but encouraged);
  • A short statement on behalf of your organization, expressing the interest to be the host of the General Assembly 2020 and the commitment to take part in the entire planning and organisational process. This gathering will last for about 4 or 5 days and will consist of the statutory meeting (the GA itself) and the Spring Conference. Please consider that this is a longer term commitment as the preparations might require your local team’s attention 2-3 months prior to the event, so make sure you have enough people who can remain committed for this period of time.

Take into account that FYEG’s GA’s program is built together with the hosting organisation and any creative and experimental proposals will be welcomed! Organizing a General Assembly is time and resource consuming, but it is a worthwhile effort and a well-invested time, as well as a great opportunity for visibility and team-building experience for your organisation. FYEG will support you throughout the preparations.

 

So if you would like to host FYEG’s GA of 2020 please send an application containing the following information:

  • The resources of your organisation (human and other) that you are ready to invest in this event.
  • Options for travel, accommodation, meeting venue and meals.
  • Co-funding possibilities.
  • Ideas for political actions.
  • A statement of willingness to host the GA 2020.

 

Please send all documents by the 1st November 2019 23:59 CET by e-mail to office@fyeg.org and mariam@fyeg.org

The decision regarding the selected location will be communicated by the middle of November.

For any questions, please do not hesitate to contact us on the above listed e-mails.

 

Best wishes,

FYEG Executive committee,

 

Mina, Antoine, Kristy, Stalo, Nils, Stefanie, Mariam, Eleanor